The protection of your personal data is of particular concern to us. We therefore process your data exclusively on the basis of the statutory provisions (GDPR, DSG, TKG 2021). In this privacy policy, we inform you about the most important aspects of data processing on our website.  

The use of our website is generally possible without providing any personal data. However, if a data subject wishes to make use of special services (e.g. contacting us) of our company via our website, it may be necessary to process personal data. The processing of personal data, such as the name, address, e-mail address or telephone number of a data subject, is carried out in accordance with the requirements of the General Data Protection Regulation and in accordance with the country-specific data protection regulations. By means of this privacy policy, we would like to inform the public about the nature, scope and purpose of the personal data we process. Furthermore, data subjects are informed of their rights by means of this privacy policy.

Due to data protection requirements, we have implemented technical and organizational measures to ensure the most complete protection possible for the processing of personal data.

Our privacy policy is based on terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our privacy policy aims to be easy to read and understand for everyone. To ensure this, we would like to briefly explain the most important terms in advance.

a) Personal data
Personal data means any information relating to an identified or identifiable natural person (hereinafter referred to as “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name.

b) Data subject
A data subject is any identified or identifiable natural person whose personal data is processed by the controller.

c) Processing
Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d) The controller
The controller responsible for the processing of personal data is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data.

e) Processor
A processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

f) Recipient
Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not.

g) Consent
Consent is any freely given indication of the data subject’s wishes in the form of a statement or other unequivocal affirmative act by which the data subject signifies agreement to the processing of personal data relating to him or her.

Name and address of the person responsible
The controller within the meaning of the General Data Protection Regulation (pursuant to Art. 4 (7) GDPR) is the:

In Austria:
Akdeniz Chemson Additives AG
Industriestrasse 19
9601 Arnoldstein

In Germany:
Akdeniz Chemson Additives GmbH
Hermann-Heinrich-Gossen-Str. 3
50858 Cologne North Rhine-Westphalia
e-mail: compliance.eu@akdenizchemson.com

1.Processing of personal data in the course of making contact

We process the personal data you provide for the purpose of responding to your enquiry. The legal basis is based on Art. 6 para. 1 lit b GDPR (… “for the implementation of pre-contractual measures”). Based on your enquiry, we draw the conclusion that you are interested in our services by contacting us or that you already have an existing customer relationship with us. The personal data is stored on a web server of an IT service provider used by us. The processor used is contractually obliged to process your data only within the scope of providing the service and to treat it confidentially. Furthermore, your data will not be passed on to other third parties, third countries or international organisations.

• Storage of personal data

We only store your data for a period of 6 months for the fulfilment of the purpose, beyond that only the absolutely necessary data will be stored due to the applicable legal provisions or retention obligations (Austria: UGB, ABGB and others within the framework of the company law retention obligation according to §§ 190, 212 UGB and the tax law retention obligation according to § 132 para. 1 BAO (7 years), warranty under § 933 ABGB (2 years for movable property); purchase price claim for movable property under § 1062 in conjunction with § 1486 ABGB (3 years), damages under § 1489 ABGB (3 years), liability claims under § 13 PHG (10 years) etc. and in Germany: 4 HGB i.V.m. § 257 para. 1 no. 1 HGB (10 years), books and records § 147 para. 3 AO in conjunction with § 147 para. 1 no. 1 AO (10 years). § 147 para. 1 no. 1 AO (10 years) etc.). The collection of your data is necessary in order to be able to process your enquiry. You provide us with this data voluntarily. We do not use any automated decision-making or profiling in this processing of your data.

2.Processing of personal data in the course of the customer relationship

As part of customer administration, we process the data provided by you for the purpose of contract processing in accordance with Art. 6 para. 1 lit b GDPR (… “necessary for contract fulfilment”). The personal data provided by you is necessary for the fulfilment of the contract. We would like to expressly point out that only those departments or employees who need your data to fulfil contractual, legal and supervisory obligations and to protect legitimate interests will receive it. Processors commissioned by us (in particular the IT service providers listed below) will receive your data if they require it for the purpose of fulfilling the contract. The processors used have been contractually obliged to process your data only within the scope of the service provision and to treat it confidentially.

• Storage of personal data

Your personal data will be stored for the duration of the entire business relationship (from the initiation to the execution and termination of a contract) and beyond in accordance with the statutory retention and documentation obligations. These result, among other things, from: the Austrian Commercial Code (UGB), the Federal Fiscal Code (BAO), the General Civil Code (ABGB). In Germany, the statutory retention periods are derived from the German Commercial Code (HGB) and the German Fiscal Code (AO), among others. In Austria, it is in particular the UGB, ABGB etc. in the course of the company law retention obligation according to §§ 190, 212 UGB and the tax law retention obligation according to § 132 para. 1 BAO (7 years), the warranty according to § 933 ABGB (2 years for movable items); the purchase price claim for movable items according to § 1062 in conjunction with § 1486 ABGB (3 years), compensation for damages according to § 1489 ABGB (3 years), liability claims according to § 13 PHG (10 years) etc. and in Germany accounting documents § 257 para. 4 in conjunction with § 257 para. 5 HGB. 4 HGB i.V.m. § Section 257 para. 1 no. 1 HGB (10 years), books and records Section 147 para. 3 AO in conjunction with Section 147 para. § Section 147 para. 1 no. 1 AO (10 years), among others.

3.Processing of personal data as a result of job applications

We collect and process the personal data of applicants for the purpose of handling the application process. Processing may also be carried out electronically. This is particularly the case if you send us the relevant application documents electronically, for example by e-mail. In the event of employment, the data transmitted by you will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions.

• Storage of personal data

If no employment relationship is established, your application documents will be stored for 6 months in accordance with the statutory retention periods pursuant to §§ 15 para. 1 and 29 para. 1 GlbG and § 7k para. 1 in conjunction with para. 2 no. 1 BEinstG or pursuant to § 26 BDSG in conjunction with § 15 para. 4 AGG, § 61b para. 1 ArbGG. For the reimbursement of any interview costs, the data will be stored for 3 years in accordance with § 1486 Z 5 ABGB, provided that no other legitimate interests of the person responsible conflict with deletion (for reasons of proof in pending proceedings). In addition, your application documents will be stored for record-keeping purposes exclusively on the basis of your express consent in accordance with Art. 6 para. 1 lit. a GDPR. We would like to expressly point out that you have a right of cancellation (pursuant to Art. 7 para. 3 GDPR) regarding the processing at any time.

We use various services of Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland on our website.

By integrating Google services, Google may collect and process information (including personal data). It cannot be ruled out that Google may also transmit the information to a server in a third country.

Further information can be found under the following link: https://www.google.de/policies/privacy/frameworks/

Privacy policy of Google:

https://www.google.com/policies/privacy/

Information on Google’s privacy settings can be found at the following link: https://privacy.google.com/take-control.html

Cookies are used on the Akdeniz Chemson website:

a.Use of Google Analytics

We have integrated the Google Analytics component (with anonymisation function) on our website. Google Analytics is a web analytics service. Web analysis is the collection, collation and evaluation of data about the behaviour of visitors to websites. Among other things, a web analysis service collects data on the website from which a data subject came to a website (so-called referrer), which subpages of the website were accessed or how often and for how long a subpage was viewed. Web analysis is mainly used to optimise a website and for the cost-benefit analysis of internet advertising.

The operating company of the Google Analytics component is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.

We use the addition “_gat._anonymiseIp” for web analysis via Google Analytics. This addition is used by Google to shorten and anonymise the IP address of the data subject’s Internet connection if our website is accessed from a member state of the European Union or from another signatory state to the Agreement on the European Economic Area.

The purpose of the Google Analytics component is to analyse the flow of visitors to our website. Google uses the data and information obtained, among other things, to analyse the use of our website, to compile online reports for us that show the activities on our website and to provide other services in connection with the use of our website.

Google Analytics places a cookie on the data subject’s IT system. What cookies are has already been explained above. By setting the cookie, Google is enabled to analyse the use of our website. Each time one of the individual pages of this website is accessed, the Internet browser on the information technology system of the data subject is automatically prompted by the respective Google Analytics component to transmit data to Google for the purpose of online analysis. During the course of this technical procedure, Google gains knowledge of personal data, such as the IP address of the data subject, which serves Google, inter alia, to understand the origin of visitors and clicks, and subsequently create commission settlements.

Cookies are used to store personal information, such as the access time, the location from which access was made and the frequency of visits to our website by the data subject. Each time our website is visited, this personal data, including the IP address of the internet connection used by the data subject, is transmitted to Google in the United States of America. This personal data is stored by Google in the United States of America. Google may pass on this personal data collected via the technical process to third parties.

The data subject may, as stated above, prevent the setting of cookies through our website at any time by means of a corresponding adjustment of the web browser used and thus permanently deny the setting of cookies. Such a setting of the Internet browser used would also prevent Google from placing a cookie on the data subject’s IT system. In addition, a cookie already set by Google Analytics can be deleted at any time via the Internet browser or other software programmes.

Furthermore, the data subject has the option of objecting to and preventing the collection of data generated by Google Analytics relating to the use of this website and the processing of this data by Google. To do this, the data subject must download and install a browser add-on from the link https://tools.google.com/dlpage/gaoptout. This browser add-on informs Google Analytics via JavaScript that no data and information about visits to websites may be transmitted to Google Analytics. The installation of the browser add-on is recognised by Google as an objection. If the data subject’s IT system is deleted, formatted or reinstalled at a later date, the data subject must reinstall the browser add-on in order to deactivate Google Analytics. If the browser add-on is uninstalled or deactivated by the data subject or another person who is attributable to their sphere of control, it is possible to reinstall or reactivate the browser add-on.

Further information and the applicable data protection regulations can be found under the following links:

https://www.google.de/intl/de/policies/privacy/

http://www.google.com/analytics/terms/de.html

https://www.google.com/intl/de_de/analytics/

Cookies are used on the Akdeniz Chemson website:

b.Use of Google Fonts

We use external fonts on our website, so-called Google Fonts. Google Fonts is a service provided by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

The web fonts are integrated via an interface (“API”) to the Google services. By integrating the web fonts, Google may collect and process information (including personal data). It cannot be ruled out that Google may also transmit the information to a server in a third country.

We do not collect any data ourselves as part of the provision of Google Fonts.

By integrating Google Fonts, we pursue the purpose of being able to display standardised fonts on your device.

The legal basis for the processing of personal data described here is based on Article 6(1)(f) GDPR. Our legitimate interest required for this lies in the great benefit that a standardised presentation of the fonts offers. The possibility of a standardised presentation means that we keep the design effort lower than if we had to react to font standards of different operating systems or browsers with our own graphically adapted websites. Google also has a legitimate interest in the (personal) data collected in order to improve its own services.

Further information can be found under the following links:

https://fonts.google.com/#AboutPlace:about

https://developers.google.com/terms/

We use various LinkedIn services on our website to improve the user experience and enable targeted advertising.

Cookies are used on the Akdeniz Chemson website:

The data is processed on the basis of our legitimate interests in accordance with Art. 6 para. 1 lit. f GDPR. Our legitimate interests lie in the optimisation of our website, the improvement of the user experience and the implementation of targeted advertising. We have carefully weighed up these interests to ensure that your rights and freedoms are not overridden. In addition, the processing is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR, provided that you have consented to this.

Further information on data processing by LinkedIn can be found in LinkedIn’s privacy policy.

We use various Automattic services on our website to improve the user experience and extend the functionality of our website. These services include:

• wp-dark-mode-device: This plugin makes it possible to change the display of the website in dark mode based on the user’s device settings. It saves the user’s preference for dark mode to improve the user experience.
• wp-wpml_current_language: This plugin saves the user’s current language preference in order to display the website in the user’s preferred language.

The data is processed on the basis of our legitimate interests in accordance with Art. 6 para. 1 lit. f GDPR. Our legitimate interests lie in optimising our website and improving the user experience. We have carefully weighed up these interests to ensure that your rights and freedoms are not overridden.

In addition, the processing is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR, provided that you have given your consent.

Further information on data processing by Automattic can be found in Automattic’s privacy policy.

Our website collects a range of general data and information each time it is accessed by a data subject or an automated system. This general data and information is stored in the server log files.

The following can be recorded

• Time at which our website was accessed (request to the host provider’s server)
• URL of the website from which you accessed our website
• the operating system you are using
• Type and version of the browser you are using
• IP address of your computer

The server hosts used for this purpose have been contractually obliged to process the data only within the scope of the service provision and to treat it confidentially. (in accordance with Art. 28 GDPR)

You are entitled to exercise the following data subject rights in accordance with Art. 15ff GDPR:

• Right to information pursuant to Art. 15 GDPR
• Right to rectification pursuant to Art. 16 GDPR
• Right to erasure pursuant to Art. 17 GDPR
• Right to restriction of processing pursuant to Art. 18 GDPR
• Right to data portability pursuant to Art. 20 GDPR
• Right to withdraw consent pursuant to Art. 7 (3) GDPR
• Right to object pursuant to Art. 21 GDPR

If you believe that your personal data is not being processed in accordance with the General Data Protection Regulation, you have the right to lodge a complaint with the competent supervisory authority (DPA).

To assert your rights, please contact us as follows:

in Austria

• by e-mail at compliance.eu@akdneizchemson.com or
• by post to Akdeniz Chemson Additives AG, Industriestraße 19, 9601 Arnoldstein

in Germany

• by e-mail at eu@akdneizchemson.com